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Optimize the organizational structure
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Trusted by more than 80 organizations
At Gamanza Services, team structure was optimized based on a deep understanding of the situation.
How can everyone work together effectively?
Do you feel the need to optimize your organizational structure due to rapid growth, departures, or mergers?
Do you (too) often encounter gaps in communication, unclear responsibilities, or overworked individuals or teams?
Do you lack structured and in-depth information on which teams are less effective and why?
Do you need new leaders and are you looking for colleagues with untapped (leadership) potential?
You’ll have a hard time finding these insights elsewhere.
Effectiveness of communication
Find out where and why there are gaps in communication. Identify who the most influential communicators are and who is not getting enough information.
The actual structure of the teams
Discover how employees perceive the team structure and the chain of responsibility. Where are the ambiguities and discrepancies?
Team roles
Identify the informal leaders, key contributors, and employees with untapped leadership potential. Also, identify those who are perceived in a negative role.
Work overload
Find out which individuals or teams need to be relieved urgently. How can teams be restructured so that projects can be completed without overtime and delays?
Clear steps. Real results.
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1. Initial arrangements
In a short meeting (45 minutes) with a representative of your company, we obtain key information for successful cooperation.
The context of the current situation
By talking about your current challenges and existing strategies, projects, processes, and practices, we gain context for a more accurate interpretation of the results.
Specific expectations and preferences
We make sure we are aligned about the process and the scope of the analysis.
Project timeline
We coordinate the timing of introductory presentations for employees, the duration of data collection, and the estimated dates for the presentation of key findings.
2. Data capture
Comprehensive but user-friendly digital questionnaires quickly provide in-depth data.
Preparation for capture
Before the capture, you provide us with a list of employees who will be included in the analysis so we can generate your unique questionnaires.
Introductory presentation for employees | 20 minutes
We present the purpose and process of the analysis, address common concerns (e.g., about anonymity) and answer all questions. In larger organizations, we also conduct a separate presentation for middle management. The presentation is delivered via a group video call.
Completion of digital questionnaires | 30-60 minutes
The link to the questionnaires is provided to the participants by management. Completing the questionnaires usually takes between 30 and 60 minutes, and the questionnaires are available for 1 week (in exceptional cases, an extension is possible). At intermediate points, we inform you about the participation rate.
3. Analytics and diagnostics
Within 10 working days, we prepare a report with key findings and recommendations.
Quantitative analysis
We perform an analysis of culture and climate indicators, a sociometric analysis, and an analysis of employee competencies.
Qualitative analysis
We analyze the comments from employees about the positive and negative aspects of the situation in the organization.
Diagnostics
We identify sub-optimal areas and determine the causes of problems.
Specific recommendations
We prepare practical guidelines for pursuing key growth opportunities and tackling critical challenges.
4. Presentation of findings and preparation of an action plan
We adjust the scope and course of presentation meetings to the size of the organization, the client's expectations, and the results.
Management presentation | 2 hours
We present the key findings and our recommendations in depth. Through a discussion with management, which puts the results in an even broader context, we jointly define measures and next steps together.
Middle management presentation | 2 hours
In larger organizations, we also conduct a presentation to middle management and identify actions and next steps, if agreed.
Employee presentation | 1 hour
We present a summary of key findings and proposed actions to all participants. Through discussion, we gain a broader context and their view on the relevance of the proposed actions.
Individual meetings | 45 minutes
In the case of an analysis of individual employee competencies, the results are interpreted to the participants in individual meetings and support is given to define development goals and action plans.
5. Implementation support
We don't settle for merely analyzing and planning. We strive to achieve positive changes. That's why we can connect you with our partners for support.
Choosing a partner
Based on the findings and desired changes, we recommend a suitable expert from our network of external partners.
Getting up to speed
The partner gets access to the report. Through an agreement, they can already be present at the presentation of the findings to management.
Planning for change
Define the desired changes and plan detailed objectives, performance indicators, and action plans based on the current situation.
Achieving change
The partner implements or supports you in implementing actions (e.g., training, coaching, adapting or developing processes, changing the organizational structure, changing the culture).
Evaluation of actions
By agreement, you will use Quantifly tools to monitor the impact in the selected areas, evaluate the actions, and adjust the approach if necessary.
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1. Initial arrangements
In a short meeting (45 minutes) with a representative of your company, we obtain key information for successful cooperation.
The context of the current situation
By talking about your current challenges and existing strategies, projects, processes, and practices, we gain context for a more accurate interpretation of the results.
Specific expectations and preferences
We make sure we are aligned about the process and the scope of the analysis.
Project timeline
We coordinate the timing of introductory presentations for employees, the duration of data collection, and the estimated dates for the presentation of key findings.
2. Data capture
Comprehensive but user-friendly digital questionnaires quickly provide in-depth data.
Preparation for capture
Before the capture, you provide us with a list of employees who will be included in the analysis so we can generate your unique questionnaires.
Introductory presentation for employees | 20 minutes
We present the purpose and process of the analysis, address common concerns (e.g., about anonymity) and answer all questions. In larger organizations, we also conduct a separate presentation for middle management. The presentation is delivered via a group video call.
Completion of digital questionnaires | 30-60 minutes
The link to the questionnaires is provided to the participants by management. Completing the questionnaires usually takes between 30 and 60 minutes, and the questionnaires are available for 1 week (in exceptional cases, an extension is possible). At intermediate points, we inform you about the participation rate.
3. Analytics and diagnostics
Within 10 working days, we prepare a report with key findings and recommendations.
Quantitative analysis
We perform an analysis of culture and climate indicators, a sociometric analysis, and an analysis of employee competencies.
Qualitative analysis
We analyze the comments from employees about the positive and negative aspects of the situation in the organization.
Diagnostics
We identify sub-optimal areas and determine the causes of problems.
Specific recommendations
We prepare practical guidelines for pursuing key growth opportunities and tackling critical challenges.
4. Presentation of findings and preparation of an action plan
We adjust the scope and course of presentation meetings to the size of the organization, the client's expectations, and the results.
Management presentation | 2 hours
We present the key findings and our recommendations in depth. Through a discussion with management, which puts the results in an even broader context, we jointly define measures and next steps together.
Middle management presentation | 2 hours
In larger organizations, we also conduct a presentation to middle management and identify actions and next steps, if agreed.
Employee presentation | 1 hour
We present a summary of key findings and proposed actions to all participants. Through discussion, we gain a broader context and their view on the relevance of the proposed actions.
Individual meetings | 45 minutes
In the case of an analysis of individual employee competencies, the results are interpreted to the participants in individual meetings and support is given to define development goals and action plans.
5. Implementation support
We don't settle for merely analyzing and planning. We strive to achieve positive changes. That's why we can connect you with our partners for support.
Choosing a partner
Based on the findings and desired changes, we recommend a suitable expert from our network of external partners.
Getting up to speed
The partner gets access to the report. Through an agreement, they can already be present at the presentation of the findings to management.
Planning for change
Define the desired changes and plan detailed objectives, performance indicators, and action plans based on the current situation.
Achieving change
The partner implements or supports you in implementing actions (e.g., training, coaching, adapting or developing processes, changing the organizational structure, changing the culture).
Evaluation of actions
By agreement, you will use Quantifly tools to monitor the impact in the selected areas, evaluate the actions, and adjust the approach if necessary.
Getting the basics right. Every time.
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Anonymity
We clearly explain the process of anonymizing questionnaires to employees to ensure honest answers.
Full support
We help you ensure high participation. We are always available for further clarification.
Flexibility
Together we agree on the timeline, data collection period, and other details.
FAQ
Got questions? Our clients did, too.
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How will employees receive organizational diagnostics?
What will employees think of such an analysis? Will they give honest feedback? Will they be willing to participate at all? See how we ensure participant honesty and high participation.
Why upgrade internal analysis with Quantifly?
See how our clients are using Quantifly to get deeper insights faster and easier, and how we're helping them make tangible improvements.
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Will it take time and money, but bring no value?
Why is it worth investing in organizational diagnostics now? And how can you be confident that it won't just drain your resources?
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